Executive Assistant (West Coast Time Zone Preferred) Job Vacancy in Digimarc Beaverton, OR 97008 – Latest Jobs in Beaverton, OR 97008

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Company Name : Digimarc
Location : Beaverton, OR 97008
Position : Executive Assistant (West Coast Time Zone Preferred)

Job Description : Are you a catalyst for change? A driver to new destinations? A steward for sustainability? If those are some of the attributes that describe you, then read on. We are looking for ambitious bring-it-on-problem-solvers who are dedicated to doing what’s right for the planet. Join our team and help make the circular economy a reality right now.
From product packaging to government documents and more, Digimarc enhances nearly any form of media with a digital identity that is reliably and easily scanned. Shipping boxes, auto parts, and plastic bottles each take on individual identities with Digimarc technology. We believe our digital watermarks can address some of the planet’s most challenging issues, such as plastic waste in our oceans impacting climate change or counterfeit products in our supply chains threatening consumer safety. We believe the talent of every employee can make a difference. We are a publicly traded company (NASDAQ: DMRC) operating since 1995. Join us and help contribute to a better future. We are Digimarc.
THE CHALLENGE…
Digimarc is seeking an Executive Assistant to provide administrative and project management support to the Chief People Officer. The individual is accountable for details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced environment. Must have strong communication skills and proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, as well as screen and prioritize communications and opportunities from external and internal sources.
The individual must possess a dynamic, high-energy, flexible personality in conjunction with strong initiative, excellent judgment, and critical thinking skills. Excellent interpersonal skills, as well as strong verbal and written communication skills, are a must. Demonstrated ability to collaborate effectively with a broad range of individuals and groups within the organization and externally is a must. This position requires a thorough knowledge of company operations, policies, procedures and the ability to handle information of a highly confidential and critical nature.
Must be available during regular business hours, evenings and weekends, on occasion/as needed to provide support and assistance.
WHAT YOU WILL DO…

Act as a representative of the executive and their team, demonstrating superior judgment with both internal and external clients
Regularly attend HR team meetings. Create agendas, take notes and create tracking system to monitor follow-up items and project plans for each meeting.
Proactively monitor email, voicemail, and other correspondence. Escalate urgent items as needed.
Ensure flawless communication within the team as well as to the organization
Organize incoming information and keep abreast of all priorities and events
Manage planning and logistics including, but not limited to, executive schedules, calendars, arranging meetings, conference/video calls, booking appointments, travel arrangements, company events, etc.
Communication with key clients including follow up before and after meetings with agendas or next steps
Monitor and schedule approvals and project deadlines. Reconcile and submit expenses
Typing, formatting, and creating documents. Create and maintain digital filing systems
Employee file maintenance & administration
Time & expense system administration
Pay invoices & communicate with Accounts Payable
Manage corporate credit card purchases and generate/reconcile reports
WHAT WE ARE LOOKING FOR…

A minimum of 5+ years of experience as an Executive Assistant to senior level executive or equivalent work experience demonstrating the competencies required
Previous project management experience
Professionalism and sound judgment are required to manage the challenges of this position successfully
Bachelor’s degree preferred
A high level of proficiency is required in MS Word, Excel, PowerPoint, SharePoint; Internet Explorer, Windows Explorer
High level of organizational skill; excellent attention to detail; the ability to work closely with all levels
Demonstrated ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion
Excellent interpersonal skills and demonstrated ability to collaborate effectively with a broad range of individuals and groups
Able to make educated and informed decisions; prioritize conflicting needs; handle matters expeditiously; follow through on projects to successful completion, often with deadline pressures and conflicting priorities; handle sensitive and confidential information with discretion and work with minimal supervision
Excellent communication skills (oral and written), creativity, initiative, a positive attitude, resourcefulness, and an internal/external customer service are essential
HR experience is a plus
Passion in participating, creating and sustaining a diverse and inclusive culture where individuals and teams can do their best work and unlock their potential
Alignment with the core Digimarc values: collaborative, curious, and courageous
Digimarc is seeking diverse applicants. We are an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, gender identity, or any other protected factor. We want the best people who share our values.
This job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This is a remote position.

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