Administrative Assistant 1 Job Vacancy in Silicon Valley Bank Bengaluru, Karnataka – Updated today

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Company Name : Silicon Valley Bank
Location : Bengaluru, Karnataka
Position :

Job Description : BE PART OF A BANK LIKE NO OTHER.
When you work with the world’s most innovative companies, you know you’re making a difference.
Our clients are the game changers, leaders and investors who fuel the global innovation economy. They’re the businesses behind the next medical breakthroughs. And the visionaries whose new technologies could transform the way people live and work.
They come to SVB for our expertise, deep network and nearly forty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising SVBers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
Join us at SVB and be part of bringing our clients’ world-changing ideas to life. At SVB, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities SVB serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization. And we work diligently to encourage all with different ways of thinking, different ways of working, and especially those traditionally underrepresented in technology and financial services, to apply.
Job Description
Administrative Assistant 1
Summary/Objective
Performs a variety of duties which include written and verbal correspondence, meeting and calendar management, coordination and arrangement of domestic and international travel, develop and implement technology solutions.
Communicate professionally and confidently; close collaboration other Executive Assistants; Chiefs; and executive leadership. Approach challenges with a positive and solutions-minded perspective. Organize, manage and analyze multiple calendars and complex global travel arrangements. Embrace new technology and help identify opportunities to utilize technology. Able to anticipate the needs of the President and Bank leadership team. Take pride in thinking one step ahead for the people you work for, solving needs before they even arise in their minds. Coordinate meetings, activities and communications on behalf of the President. Uncanny attention to detail in all aspects of what you do. Partner with administrative teams across the organization on various projects. Serve as a partner and advisor for internal Executive Assistant community.
Essential Functions
These are the functions focused on a daily basis. Make a list of daily tasks, organize them into groups; identify each group as a key responsibility. List what the responsibility is, not how it is accomplished.
Perform a variety of administrative duties for an active Executive, including, but not limited to:
Plan and assist with events, large meetings and various projects including Board of Directors meetings.
Coordinate with Head’s direct reports for various projects, routine and ad-hoc reports.
Manage heavy scheduling of appointments with senior-level professionals; both internally and externally.
Take ownership of coordinating travel arrangements, domestically and internationally.
Serve as point of contact to team and Sr. Executives on department-related matters.
Assist with the budget planning process and help coordinate budget forecasts.
Craft, proofread and/or edit and send company-wide correspondence on behalf of Executive.
Prepare reports and presentations using PowerPoint, internal databases, and external resources.
Process expense reports and invoices; partner with A/P and Purchasing departments to ensure timely payments.
Handle a variety of phone, email, in-person etc requests by researching information and conducting some analysis.
Partner with teams across the organization on various projects requiring coordination efforts.
Require the ability to:
Anticipate obstacles and creatively/strategically unravel them.
Approach challenges with a solutions-minded perspective.
Demonstrate a professional, positive, highly-energized, approachable attitude.
Perform successfully in high pressure situations with strict deadlines.
Knowledge
Must be proficient with MS Office suite; strong Outlook, PowerPoint, and Excel skills preferred.
Skills
Excellent written and verbal communication skills.
Polished, professional demeanor, with customer service or similar experience.
Strong attention to detail.
Out-of-the-box thinking and ability to be innovative and strategic in finding solutions.
Event planning skills are preferred.
Ability to anticipate change and pivot efficiently and expeditiously around logistics.
Maturity and discretion in handling highly confidential issues
Communicate effectively with people of all levels across the firm.
Excel under pressure and with changing deadlines.
Maintain composure and calm demeanor in variety of challenging situations.
Ability to prioritize and respond to multiple requests and to work independently, as well as in a team environment is essential.
Competencies
Communication Proficiency.
Time Management.
Collaboration Skills.
Personal Effectiveness/Credibility.
Flexibility.
Technical Capacity.
Stress Management/Composure.
Required Education and Experience
Minimum undergrad degree preferred.
A minimum of 5+ years of responsible administrative support in a dynamic fast-paced environment.
© 2021 SVB Financial Group. All rights reserved. SVB, SVB FINANCIAL GROUP, SILICON VALLEY BANK, MAKE NEXT HAPPEN NOW and the chevron device are trademarks of SVB Financial Group, used under license. Silicon Valley Bank is a member of the FDIC and the Federal Reserve System. Silicon Valley Bank is the California bank subsidiary of SVB Financial Group (Nasdaq: SIVB).
Equal Employment Opportunity
Silicon Valley Bank is an equal opportunity employer and is dedicated to expanding its commitments and investments to create a more diverse, equitable and inclusive company culture and innovation ecosystem. We are strongly committed to the values and policy of equal employment opportunity across our employment practices.
Silicon Valley Bank is registered in England and Wales at Alphabeta, 14-18 Finsbury Square, London EC2A 1BR, UK under No. FC029579. Silicon Valley Bank is authorised and regulated by the California Department of Business Oversight and the United States Federal Reserve Bank; authorised by the Prudential Regulation Authority with number 577295; and subject to regulation by the Financial Conduct Authority and limited regulation by the Prudential Regulation Authority. Details about the extent of our regulation by the Prudential Regulation Authority are available from us on request.

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