Administrator to the Undergraduate Medical Education team Job Vacancy in Nottingham University Hospitals NHS Trust Nottingham – Updated today

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Full Details :
Company Name : Nottingham University Hospitals NHS Trust
Location : Nottingham
Position :

Job Description : Job overview

The post will be based at QMC Campus in NUH Medical Education Centre, the post is Full-time.

You will provide high quality administrative services to the Trust’s medical undergraduate teaching staff in all Clinical Phases. You will work with minimal supervision, managing your own workload to effectively deliver a wide range of administrative, organisational and some pastoral care duties. You will also be required to make decisions requiring complex analytical skills and judgments.

You will play a pivotal role in providing information to the Director of Undergraduate Medical Education, Undergraduate Medical Education Manager and the Medical Director (MD) who are responsible for the Trust’s Service Increment For Teaching (SIFT) contract which has a current value of £10.5 Million.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert

Take responsibility for all organisational aspects of timetabling the clinical education curriculum and disseminating information to those members of staff participating in teaching.

Delivering a welcome talk to students at the start of every attachment.

Organisation of competency testing (MACCS) and patient workshops across the clinical course.

Working for our organisation

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class medical education and training for the diverse population we serve.

Detailed job description and main responsibilities

Clinical Courses – delivered across City and QMC campus – In consultation with the Undergraduate Medical Education Manager, take responsibility for organisation of Clinical placements at NUH. This includes; rotas for clinical teachers, timetables for students, taking feedback at the end of each placement, liaising with students and development of the clinical course.

Supporting Medical Students – supporting medical students when on their clinical placement.

Project Work – To support and get involved administratively with on-going project work in the Department, such as the on-going development of a Twitter account, use of Technology in Teaching, Undergraduate Medical Education Conference, secretary of team and clinical teaching fellow meetings and the development of clinical teaching space and training for clinical teaching. You will need to be efficient in the use of Microsoft and Apple products in order to support the ongoing training of future teaching staff.

Developing other courses – Working alongside the Medicine Undergraduate Medical Education Manager, help to organise and run other aspects of course.

NUH Medical Education Centre (MEC) – working alongside the MEC administrator to provide administration support to MEC including but not exclusive to maintaining the room booking system, set up and maintenance of all equipment including Manikins and Smart Boards. You will be involved in liaising with staff to ensure clinical sessions are effectively co-ordinated and maintained, with all required consumables in a timely manner. You will be expected to work closely with the MEC administrator to do weekly stock checks, risk assessments, and daily checks of the entire area.

Person specification
Training and Qualifications
Essential criteria
Evidence of personal progression in previous job(s)
A levels or Diploma in Business Admin/ or equivalent qualification/experience.
Experience
Essential criteria
Minimum five years relevant administrative experience.
Proven record of planning, organisation and administration skills.
Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases.
Responsive to change.
Experience of managing own workload & supervising that of a team.
Ability to proof read and has attention to detail.
Can author reports for committees & representation of the Trust.
Able to work autonomously.
Experience of working within the NHS
Desirable criteria
Project management experience.
Experienced Administration Assistant Manager/ Specialist Level.
Communication and relationship skills
Essential criteria
Evidence of excellent communication skills (verbal, written, phone).
Pastoral skills as regards care of students; diplomatic but able to deal effectively with challenging issues.
Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
Able to present information verbally on an individual basis and to small and large groups.
Develop and maintain good working relationships with managers, staff, students and simulated patients.
Resourceful, displays initiative and is self-motivated.
Analytical and Judgement Skills
Essential criteria
Able to make decisions when guided only by broad principles and departmental policies.
Able to analyse and interpret complex data and solve most problems independently.
Clearly and accurately write complex reports and convey information in suitable formats to audiences of varying levels of understanding.
Be able to analyse data and develop the course appropriately in line with funding.
Able to make a judgement on potential operational problems that may prevent completing a task on time.
Desirable criteria
Experience of implementing change
Planning and organisation skills
Essential criteria
Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
Understand limits of own responsibilities.
Demonstrate a confident approach, and the ability to inspire confidence in a team.
Ability to demonstrate innovative and forward thinking approach.
Able to keep abreast of developments in the Trust and across the wider NHS that may impact on education.
Phyiscal Skills
Essential criteria
Standard Keyboard Use & office duties
Able to move equipment
Able to travel between sites
Punctual & reliable with good attendance record.

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. Whilst Covid-19 vaccination is not a condition of employment at this present time unless you work in a Care Home facility, we continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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