Project Coordinator Job Vacancy in Department of Human Services Salem, OR – Latest Jobs in Salem, OR

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Company Name : Department of Human Services
Location : Salem, OR
Position : Project Coordinator

Job Description : Initial Posting Date:
03/08/2022
Application Deadline:
03/22/2022
Agency:
Department of Human Services
Salary Range:
4,552.00 – 6,964.00
Position Type:
Employee
Position Title:
Project Coordinator (Project Manager 1)
Job Description:
We want you to join our team!
Are you a positive, up-beat, go getter who can adapt to change? Do you want to make an impact and support Oregonians? Are you detail oriented? Has your background provided you with the ability to coordinate, oversee, and/or manage projects? Are you proficient with Microsoft Planner and Project? Have you demonstrated organizational skills with responsibility for keeping on task, managing tasks, etc.? T hen, we want to hear from you!
Considering a move to Oregon? Check out what living, working, and playing in Oregon is like .
We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQIA+ community members. The strength of our agency lies in the diversity of our workforce and the perspectives our employees bring to their work at ODHS. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.
The Office of Developmental Disabilities Services (ODDS), part of the Oregon Department of Human Services (ODHS), is looking to hire three Project Coordinators to join our dedicated and compassionate team .
OUR AGENCY MISSION
“To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity.”
Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency’s goals related to equity, inclusion, and racial justice.
ABOUT THE PROGRAM
The Office of Developmental Disabilities Services (ODDS) administers state-funded programs for persons with developmental disabilities including but not limited to planning, resource development, consultation, technical assistance and monitoring and evaluation.
ODDS over sees the delivery of residential, employment, family support, crisis, and case management services through county governments or their private subcontract agencies. Over 15,000 Oregonians are receiving one or more of these services in various programs located throughout the State.
Case management is a service provided by ODDS that can be accessed through a Case Management Entity (CME). CME personal agents are providers of case management services for adults who live in their own or family home. CME service coordinators are providers of case management services for children and adults who live in a variety of settings including their family home, foster homes, and 24-Hour residential group homes as well as adults who live in their own homes.
Case management requires frequent, planned contact with the individual to assess progress toward goals. Service Coordinators and Personal Agents communicate and plan with multiple service systems to ensure provision of appropriate services and assess service effectiveness. Individuals and their family members also are encouraged to use their skills to access resources, fully participate in services, and evaluate progress.
Currently much of this work is in separate programs, access databases or paper files. This project will create a state data source to centralize all case management data for state oversight.
WHAT YOU WILL BE DOING
As one of three project coordinators you will support one or more projects within Project Solutions, coordinate multiple projects or parts of large projects depending on scope and complexity. You will work with stakeholders and internal staff to provide project progress, monitor work, resolve issues, gain commitment and collaboration to achieve project objectives. You will work closely with the project manager for projects assigned, as well as working in collaboration with project staff.
WORKING CONDITIONS
The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.
Employees will be considered for remote work based on consistently demonstrating work habits that are well-suited to working remotely, including, but not limited to, self-motivation, self-discipline, the ability to work independently, the ability to manage distractions, the ability to meet deadlines, and demonstrated record of meeting established performance expectations.
Frequent contact with executives, management, and staff both internal and external to the organization.
Working with a variety of people and situations, which requires the incumbent to exercise diplomacy.
Confidentiality of information must always be maintained.
Ability to work on multiple tasks simultaneously, sometimes within short time frames, and interface effectively with business partners.
Maintenance of tight deadlines and close coordination of a wide variety and large number of tasks.
Often travel to meetings is required with some travel to trainings.
There can be frequent interruptions, demanding timeframes, and non-traditional working hours.
Occasional evening and weekend work may be required to meet the needs of the project.
ODHS , a place to belong and make a difference!
When you join the Oregon Department of Human Services, you join a community of nearly 10,000 employees dedicated to serving Oregon’s most vulnerable population.
You can find connections through an Employee Resource Groups (ERGs) which are voluntary, employee-driven committees that support each other as well as the ODHS overall mission. ERGs are an officially chartered group organized around shared cultural identity(ies) to support historically underrepresented ODHS employees.
You can grow your career through, free leadership training, ample career pathways, and committee participation opportunities.
You’ll enjoy work/life balance, 11 paid holidays a year, flexible work schedules, remote work options, and competitive benefits packages .
THIS IS WHAT YOU NEED TO QUALIFY
To be considered for an interview, you must submit all required documents and your application materials must reflect that you meet the requirements.
Qualifications:
Three years of progressively responsible paraprofessional or technical experience coordinating, overseeing, and/or managing projects.
OR
An Oregon Project Management Associate Certification AND two years of progressively responsible experience coordinating, overseeing, and/or managing projects.
OR
A Bachelor’s degree in Business Administration, Management, Public Administration, or a closely related field.
OR
A Project Management Professional Certification awarded by the Project Management Institute.
Essential Attributes:
You do not need to have all these attributes to be considered for this opening; however, the most competitive candidates will have most of them.
High level of attention to detail.
Demonstrated skill coordinating project activities through the various lifecycle phases, initiating, planning, executing, monitoring, controlling, and closing.
Skill and experience in project management practices as evidenced by the ability to contribute and make updates to foundational project artifacts (e.g., project charters, schedules, plans, issues and risk logs, status reports).
Ability and skills with demonstrated proficiency to facilitate meetings and conversations with ability to articulate expected outcomes.
Demonstrated proficiency using Microsoft Planner and Project.
Demonstrated organizational skills with responsibility for keeping on task, managing tasks, etc.
Bilingual communication skills are a plus.
ADDITIONAL REQUIREMENTS
Successful candidates for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
HOW TO APPLY
Attach a copy of your resume and/or complete the Workday Profile so we can verify your qualifications for this position.
Attach a cover letter that demonstrates how you meet the qualifications, requirements, and essential attributes for the position. Please be sure to address each of the essential attributes you possess from the list above.
Please attach/upload your documents in the “Resume / CV” section of the application.
After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. (Please see below in Helpful Information).
External Applicants: Click on the “Apply” button and submit your application. View this video for help.
Internal Applicants (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
GET NOTICED
Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Your materials must clearly show how your background meets the qualifications and essential attributes listed above. For additional tips, please visit the Oregon Job Opportunities page, Resources for Job Seekers .
Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
HELPFUL INFORMATION
To receive Veterans’ Preference, you must complete the required Task that will be sent to you through Workday and will be located under your account profile. This Task will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For questions about documentation, please visit: Veterans Resources or call the Oregon department of Veterans’ Affairs at: 1-800-692-9666 .
Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
These positions are represented by the Service Employees International Union (SEIU). Note : this recruitment may be used to fill future vacancies.
For questions about the job duties or application process, please contact Rebecca.A.Wilson@dhsoha.state.or.us . Please be sure to include the job requisition number.
If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact us at DHS.Recruitment@dhsoha.state.or.us .
Have questions about Workday, and want some tips on understanding the state application process? Check out this link: https://www.oregon.gov/jobs/Pages/support.aspx .
ODHS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA+ community members, and others to help us achieve our vision of a diverse and inclusive community.

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