Executive Assistant Job Vacancy in Neuropsychiatric Hospitals Prescott, AZ 86301 – Latest Jobs in Prescott, AZ 86301

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Company Name : Neuropsychiatric Hospitals
Location : Prescott, AZ 86301
Position : Executive Assistant

Job Description : About Us:

HEALING THE BODY AND MIND

Founded fifteen (15) years ago, NPH is the largest hospital system in the nation providing care to patients with both neurological and medical needs. We are unique in that we serve a population which others have been previously been unable to, largely due the patient’s underlying medical issues. Our facilities maintain an inter-disciplinary focus using a multi-specialty approach for both neuropsychiatric and complex medical care issues. This proven approach provides unrivaled quality care for all of our patients. We have multiple locations throughout the United States and are continuing to add locations to ensure better access to our unique model of care
Overview:

Come be a part of something special!
NeuroPsychiatric Hospitals is looking for a seasoned Executive Assistant to support our busy Executive! The right candidate provides comprehensive administrative support related general office duties, internal and external meeting scheduling, special projects and complex daily calendaring; meeting agenda and slide deck preparation, confidential correspondence, and event/conference management. The individual must be able to exercise independent judgment and will be familiar with and sensitive to the formal and informal department goals, standards, policies and procedures. This candidate must have strong communication skills, meticulous attention to detail, ability to prioritize multiple requests. Must have excellent organizational skills for this role. Salary commensurate with experience.

The Executive Assistant is also responsible for initiating and coordinating the clerical and secretarial functions required in effective implementation of administrative policies of all facilities. This position does require a flexible work schedule.
Responsibilities:

Represents and maintains the office of the executive with dignity and respect.
Maintains complex appointment schedules and calendaring, including standing and recurrent meetings.
Serves as the liaison between the executive’s office and external sources, various companies, and opportunities.
Provides proactive preparation and collection/distribution of supporting information on upcoming meetings.
Creates and maintains updated slide decks on a number of hospitals initiatives
Works and coordinates with other executive assistants and resource staff and participates in preparation and meeting management, including agendas, minutes, presentations, slide decks and documentation of next steps.
Creates and edits confidential correspondence.
Assists with visitors and guests.
Confirms meeting logistics, including conference room reservations, onsite and remote meetings, audio/visual and IT support, as required.
Arranges travel – air, hotel, meeting registration, automobile – as needed for senior leadership attendance at conferences.
Responsible for implementing, organizing and maintaining master filing system for our busy Executive.
Answers and directs phone calls to proper person and provide assistance as requested or required.
May serve as a receiving and triage point for a variety of sensitive/confidential matters, and communication with all levels of employees, including senior leadership.
Qualifications:

Education: High School diploma or equivalent required. Associate degree preferred.

Experience: Two to Three years of Executive Assistant experience preferred.

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