Executive Assistant Job Vacancy in Sechrest Property Group Surprise, AZ – Latest Jobs in Surprise, AZ
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Company Name : Sechrest Property Group
Location : Surprise, AZ
Position : Executive Assistant
Job Description : GOALS:
To help the agent increase business.
To help the agent decrease expenses.
To assist the agent in developing clients for life.
To keep the agent on track.
To monitor goals.
To handle administrative duties.
DAILY MUSTS:
Receive agent’s daily schedule.
Handle all incoming phone calls regarding listings.
Handle all incoming emails regarding listings.
Fill out daily meeting form at the end of the day.
Communicate with the agent.
Go through each active file folder.
RESPONSIBILITIES:
Returns all phone calls in a timely manner.
Handles all incoming emails.
Keeps all files neat and orderly.
Monitors and follows up on all sales/escrows/closing files.
Monitors website marketing.
Keep track of miles.
Follow-up letters/emails to clients.
Post new listings on office board.
Monitors weekly, monthly, and yearly goals.
Update all clients’ records in the computer.
Responsible for all data entry and reports.
Responsible for all correspondence.
Asks personal people to farm for referrals for the agent.
Maintains and improves the Office Policy and Procedure Manual.
CONTRACT MANAGEMENT:
Listing Management.
Showings.
Obtain constructive feedback that will be beneficial to the seller.
Under Contract Management:
Coordinate inspection.
Appraisal coordination.
Follow contract deadlines.
Loan completion.
Closing Management:
Schedule closing.
Funding and recording.
Call and inform the client when transaction funds and records.
Ensure client is aware of when they can take possession.
Coordinate transferring keys to the new homeowner.
Ensure sign is removed from yard.
Remove lockbox and flier holder from inside of the home when representing the seller.
Send thank you letter to the client after closing.
CLIENT MANAGEMENT:
Service the client … make their day.
Communicating with Client:
Telephone/email
Mail
MARKETING:
Open House Management:
Find agents to hold open houses for listings.
Coordinate time/expectations.
Coordinate date/time with seller and agent.
Order marketing material.
LISTING CLIENTS:
Prepare a new client file – computer and file.
Monitor and follow up on all listings.
Submit MLS information.
Submit proper information and photos to MLS.
Order “for sale” sign.
Work with Magnus Title on:
Preparing property brochure.
Just sold postcards.
Order brochures.
“Thank-you letter” to the seller.
Make extra keys, pick up keys.
Install lock box with key.
Make sure the sign is ready.
Make appointment to take pictures of house.
Send Just Listed cards.
Email Just Listed cards.
AFTER OFFER IS RECEIVED:
Schedule “Sold” or “Pending” sign.
Prepare closing file.
Report sold to MLS.
Schedule removal of lockbox & sign.
Email Just Sold cards.
Thank you letters.
Put in the anniversary file.
Client survey sent and received.
Final Settlement Statements filed.
Must be knowledgeable of the following programs:
MS Office (Word, Excel, PowerPoint).
MLS Systems.
QuickBooks.
Google (gmail, docs, calendar).
Facebook/Instagram.
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