Venue Manager Job Vacancy in Foster Creek Farm, LLC Belgrade, MT 59714 – Latest Jobs in Belgrade, MT 59714

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Company Name : Foster Creek Farm, LLC
Location : Belgrade, MT 59714
Position : Venue Manager

Job Description : JOB DESCRIPTIONJob Title: Venue Manager Job Category: Year RoundFLSA Status: Non-Exempt/ Hourly Position Type: Full time SummerPart time WinterReports To: Owner Supervises: Event Staff + VendorsPay Scale: $22.75 – 26.43/hrExpected Schedule: Varies – as needed – WeekendsPOSITION SUMMARYFoster Creek Farm is looking for an organized venue manager to handle the operations, maintenance, and bookings for our venue. In this role you will be required to, along with the owner, create venue pricing packages, secure bookings, liaise with event managers and clients, and coordinate the logistics of events. You will also be required to manage the maintenance of the venue .ESSENTIAL JOB FUNCTIONSTo perform this job successfully, an individual must perform these essential duties satisfactorily:Manage/host showings of propertyManage all bookings for events and liaising with the client to determine event requirementsPreparing venue hire packages and pricing options and negotiating with clientManage all maintenance and repairs of the venue grounds, property, equipment, and facilities. This includes but not limited to walk throughs on work days, road maintenance, garbage and other waste management, firewood preparation and up-keep, water system maintenance (change silt filters when necessary) Make sure tools, equipment, and all items used are put away after each event and work dayEnsure that the venue and facilities are clean and organizedSupervise all staff including groundsmen, event staff, and maintenance personnelScheduling and coordinating the rental of furniture, and other venue equipmentLiaising with catering services and supervising their requirements and logisticsPromoting the location and events through a variety of marketing channels such as social media. Work closely with the marketing firmSupervising the operations of events and tending to any incidents or queriesManaging all administrative tasks such as insurance, booking schedules, calendars, event book and work with bookkeeping company for invoicing. Manage TSheets, All-Seated and all apps used to run the businessPrepare information for bookkeeping and payrollManage timelines for events and list of vendors for the teamHost final walk-throughs to finalize inventory and placement at eventStage and outfit Glamping Tents, Barn, Suite, Cabin and Lodging for the season and eventsManage lodging, booking, housekeeping, pricing and lodging taxCommunicate and enforcing all security regulations and protocolsPost to social media by keeping current on Facebook, Instagram and Google MarketplaceMarket events hosted by Foster Creek Farm on social mediaCreate and implement promotional campaigns that bring new events to Foster Creek FarmsBrainstorm new avenues of creating revenue (movie night, pumpkin patch, etc.)Monitor and report on effectiveness of marketing practicesMaintain effective communication with OwnerGreet, interact, and direct clients, visitors, and vendors;Answer telephone, direct calls; take and relay messages; answer or refer inquiriesTreat each client/ customer / coworker with respect, friendliness and professionalismNetwork / maintain positive relationships with local vendors and industry leadersProfessional, prompt and courteous written and/or verbal correspondence with clients/ customers when scheduling and providing services;Respect Owner’s space as well as any staff on premisesManage bookings and calendarSend out contracts and invoices to clientsCollect payments, deposits and final balancesSend reminder emails 6 weeks before the client’s event. Include contract points such as: No dogs on property unless prearranged with owner – No motorized vehicles (ATV’s, golf carts, etc.) – Respect private areasWork with team to insure venue is working in the best capacity and continually working towards venue goals and growthMaintain compliance with all company policies and proceduresMust be willing to work weekends and events as neededCreate timelines for events and list of vendors to share with FCF team one week prior to eventAttend team meetings to discuss each event and necessitiesCo-cover weddings and events at FCF, including setup and walkthroughsAssist clients throughout their stayEnsure venue is ready for any eventPrepare the venue for events and different gatherings in the space. This will include the Saturday morning shift from 8AM – 3PM, once or twice per month during the busy seasonResponsible for event staff – hiring, scheduling, supervising.Complete each task assigned, including clean-up and putting away items in their proper space when completeUpdate as needed the vacation rental décorAll other duties and responsibilities as assignedAll decisions to be approved by OwnerEXPERIENCE AND EDUCATION REQUIREMENTS Minimum of a high school diploma or GEDBachelor’s degree in events management, hospitality, or similar preferredA minimum of 2 years experience with venue management and lodgingCombination of education and experience may be consideredAbility to multitask and remain calm in stressful situationsExcellent promotional ability and knowledge of marketing channels and techniquesSound knowledge of safety measures and risk management strategiesGreat interpersonal and communications abilitiesStrong negotiation skills and leadership abilitiesWillingness to work long hours and on weekends and holidaysPHYSICAL REQUIREMENTSThe physical demands described here are representative of those Essential Job Functions and must be met by an employee for successful performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Job Functions.Must be able to work indoors and outdoors in variable weather conditions and extreme temperaturesMust be able to work on farm conditions including but not limited to ; dirt, heat, smoke from wildfires, mice, bugs, sheep, deer, rabbits, farm cats, skunks, etc.Must be able to work in a moderately noisy environment with radios, multiple conversations, printersMust be able to listen, hear and talk in the English languageThis position is very active and requires employees to frequently stand or sit for long periods of timeRegularly required to walk, kneel, stoop crouch, reach, lift, carry, push and pullAbility to walk over uneven ground, climb stairs, make beds, carry supplies, etc.Occasionally required to climb or balance, shovel.Vision abilities are required for driving which include close, distance, color, peripheral, depth perception and ability to adjust focusMust be able to frequently lift a minimum of 50 pounds without assistance and occasionally lift up to 100 pounds with the assistance of another team member or mechanical assistance (such as a hand cart, etc)JOB DESCRIPTIONKnowledge of Marketing – Training availableKnowledge of Venue ManagementSKILLS: Computer skills – proficient in using Microsoft Office programs, Word, Excel, Outlook and typingLanguage skills – capable of reading and writing the English language in a professional mannerOrganization skills – maintaining tasks and objects in a logical arrangement so they are easily locatedProblem-solving skills – discovering, analyzing and fixing issues that need attentionABILITIES: Excellent Communication – capable of positive communication using verbal, written and body languageConcentration – to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practicesMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.Teamwork – work with diverse individuals/ employees and still accomplish company and personal goalsCOMPETENCIES: Completes projects completely, satisfactorily and in a timely mannerAbility to apply knowledge, skills and experience to solve common problems on the jobAttendance & Punctuality – Is consistently at work and on timeDependability – Follows instructions, asks necessary questions and responds to management directionCommunication – Speaks and writes clearly, persuasively in positive or negative situationsCustomer SatisfactionCustomer Service – Responds promptly to customer needs; Responds appropriately to routine requests for service and assistance;Flexibility – Degree to which change is accepted and embracedTeamwork – Balances team and individual responsibilitiesBudgetary or Sales benchmarksPresentation – Delivers flawless information to potential and current customers of product offeringsSales – Understands target clients and how to maintain a satisfied customer relationshipProblem Solving – Weighs the options against outcomes and determines the best solutionThis job description is only a summary of typical functions and essential duties being performed by individual assigned to this position. The actual duties, roles and responsibilities may differ slightly from this job description and is not intended to be an exhaustive list. In signing this form, I understand the position’s requirements and I acknowledge that I can perform these essential job functions satisfactorily, as outlined above.Employee’s Signature Date:Employee PrintApproved By:Date:Last Updated By:Date:Job Type: Full-timePay: From $22.75 per hourBenefits:Employee discountFlexible scheduleProfessional development assistanceSchedule:8 hour shiftHolidaysWeekend availabilityCOVID-19 considerations:We abide by Gallatin County restrictions. We do sanitize on a regular basis.Ability to commute/relocate:Belgrade, MT 59714: Reliably commute or planning to relocate before starting work (Required)Experience:Venue Management: 2 years (Preferred)Supervising experience: 2 years (Preferred)hotel: 2 years (Preferred)Work Location: One location

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