Executive Assistant & Operations Executive Job Vacancy in BOT VFX Chennai, Tamil Nadu – Latest Jobs in Chennai, Tamil Nadu
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Company Name : BOT VFX
Location : Chennai, Tamil Nadu
Position : Executive Assistant & Operations Executive
Job Description : The Executive Assistant is responsible for providing comprehensive support
to the Co-founder and Board of Directors in managing the organization’s
operations, including support in regulatory compliances and administration.
The Executive Assistant must be creative and enjoy working with a growing
company. The ideal individual will have the ability to exercise good judgment
in a variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a realistic
balance among multiple priorities.
This dynamic position requires the ability to anticipate needs, think critically,
and offer solutions to problems with a high level of professionalism and
confidentiality.
The role is dynamic and amongst other things may include the following:
POSITION RESPONSIBILITIES:
EXECUTIVE ASSISTANCEManaging the calendarsRegular follow up with various departments and teams for
any outstanding matters
Regular Debrief on pending mattersSetting up and managing the wishes for special occasions
of key employees, clients and contacts.
Following up, coordinating ongoing initiatives and getting
them to a closure.
Making travel arrangements and detailed travel itinerariesTaking dictation and minutes and writing them up
subsequently
Handling correspondenceSetting up and managing the wishes for special occasions
of key employees, clients and contacts.
Producing reports and presentationsCarrying out any research.Managing Reimbursements, basic accounts and
coordination
Regular errands & General administrative tasks
OPERATIONS, MANAGEMENTAssistance with any DocumentationReview Legal documentsMaintaining the current filing and database system, and
looking for ways to improve current systems
Overview of compliance requirements and follow up
Overview of Facility managementChange management
REQUIRED SKILLS:
Proficiency in Excel & SpreadsheetsGood understanding of GSuite and its capabilities.Ability to multitask and prioritise tasksExcellent time management skillsAbility to take high level inputs and act on themWell-developed organisational skillsAttention to detailGreat verbal and written communication skillsProfessional discretionInterpersonal, Critical thinking and Problem Solving skillsProject ManagementAbility to understand & leverage technology
PREFERRED INDUSTRY EXPERIENCE
Background in aviation, hospitality, front desk, hospitals, etc.
ABOUT US
BOT VFX is a renowned visual effects services company serving clients
globally. With nearly 500 team members, operations in Chennai, Coimbatore
and Atlanta, and over a dozen years of operating experience, the privately
held company has enchanted clients with its mix of creative chops, scale,
and distinctive, quirky culture. It’s also the winner of four FICCI BAF awards,
and has a wide list of fans from Los Angeles to London and Montreal to
Wellington.
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