Office Specialist 2 (Facilities Operations) Job Vacancy in Clackamas County Oregon City, OR 97045 – Latest Jobs in Oregon City, OR 97045

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Company Name : Clackamas County
Location : Oregon City, OR 97045
Position : Office Specialist 2 (Facilities Operations)

Job Description : CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
· Service · Professionalism · Integrity · Respect · Individual accountability · Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.
Clackamas County Core Values

CLOSE DATE

This position will remain open until filled. The first application review will be Monday, March 21, 2022. We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $ 42,833.76 – $ 53,905.05
Hourly Pay Range: $ 20.593154 – $ 25.915891
Salary offers will be made within the posted pay range and will be based on a candidate’s experience (paid or unpaid) that is directly relevant to the position.
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
This is a full time County position represented by the Employees’ Association.
Employees’ Association (EA) Full Time Benefits
Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS

Clackamas County’s Facilities Operations Division has an immediate opening for an Office Specialist 2.
This position performs administrative and clerical support activities related to the computerized maintenance management system, work order requests, contracts, and administering the ID badge system for county personnel. Frequent interactions with the public require the incumbent to have excellent communication skills. In addition, the selected candidate must be able to multitask in a busy environment.
Positions within the Facilities Division are considered essential personnel. Employees may be required to temporarily perform work that is not typically part of their regular duties.
Required Minimum Qualifications/ Transferrable Skills:*
At least two (2) years of administrative office support or clerical experience
Intermediate computer skills with Microsoft Office – Excel, Outlook, Word, etc.
Customer service experience
Work experience exercising independent judgment
Experience organizing and prioritizing projects and tasks
Knowledge of/and ability to use accounting practices as they relate to purchasing and accounts payable, budget, and contract procedures
Knowledge of basic accounting and bookkeeping systems, procedures and techniques, and financial terminology
Ability to process, examine, and proof complex technical documents and records for completeness and accuracy; interpret data for proper input to program formats
Understanding and knowledge of data entry and retrieval, principles of record-keeping, and principles of bookkeeping
Ability to assist staff in compliance with policies satisfactory to project completion and maintenance requirements
Ability to communicate orally and in writing, including conveying technical and procedural information to persons at all levels of ability
Ability to schedule and set up conference rooms
Ability to work with and maintain composure in stressful situations when dealing with the public, contractors, vendors, and other personnel in a courteous, professional manner
Must pass a criminal history check which may include national or state fingerprint records check
Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation
Preferred Special Qualifications/ Transferrable Skills:*
Administrative working experience in a governmental setting
Experience with the computerized maintenance management systemFor Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:
Administers computerized maintenance management system in the department
Receives work requests from the Facilities Department’s maintenance management system and telephone and assigns to the appropriate staff for completion
Verifies completed work orders and closes them
Assists coordinators in tracking requested and completed work
Assists departments in tracking the status of requests submitted
Maintains files for inventory, paint list, keys, and locks
Generates reports to track department productivity and other data as required
Acts as the initial contact for receiving shipments and directs them to the appropriate person and location
Prepares documents for distribution to include plans, contracts, work reports, and financial reports
Initiates requests for new trade-related services contracts and maintains vendor information
Maintains and distributes approved contractor lists for project use; maintains contract files for trade-related services and on-call contracts; and maintains contact with vendors and contractors regarding billing questions, work authorizations, and information regarding deadlines
Works with Facilities Administrator to request contracts and amendments for project work.
Tracks budget line items for available funds and appropriate expenditures monthly
Reviews and assists in the closing of construction and maintenance projects
Administers ID badge system for personnel
Emergency backup for Front Office, Conference Room Setups, and Lobby Staff at the Public Service Building and Development Services Buildings

REQUIRED KNOWLEDGE AND SKILLS

Considerable Knowledge of: Accepted office practices, procedures and techniques; Basic English composition, spelling, grammar and punctuation; arithmetic, clerical/accounting principles and processes.
Some Knowledge of: Techniques of supervision and training; concepts and techniques of prioritizing, organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.
Working Knowledge of: Office equipment, including computers and software programs and their functions/capabilities.
Skill to: Independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; establish and maintain effective working relationships with the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; communicate effectively, both orally and in writing; effectively accomplish a variety of duties with competing priorities; apply related principles, policies and procedures to specific work assignments; skillfully operate office equipment and computer software; type at a speed necessary for successful job performance; teach other staff particular work assignments and the operation of office equipment.

WORKING CONDITIONS

Duties may include contact with individuals from varied socioeconomic groups or individuals who are hostile and/or emotionally distressed and in need of Clackamas County services.
Duties require frequent reaching overhead, kneeling, bending, grasping, fine motor control, the ability to lift and lower objects up to 35 pounds, and push 130 pounds, and frequent exposure to slippery surfaces and adverse weather conditions.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
Explore Clackamas County
Working for Clackamas County
Recreation, Arts & Heritage
Equity, Diversity and Inclusion
ABOUT THE DEPARTMENT
The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county’s public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county’s investment in our public spaces.
The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.
The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County’s investment in buildings and property.
Learn more about Clackamas County Finance

APPLICATION PROCESS

Clackamas County only accepts online applications.
Help With Your Application:
Application Process
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN’S PREFERENCE
Request Veterans’ Preference
Learn more about the County’s Veterans’ Preference
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

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