Projects Secretary Job Vacancy in Pipecare Group Sharjah – Latest Jobs in Sharjah – updated today

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Full Details :
Company Name : Pipecare Group
Location : Sharjah
Position : Projects Secretary

Job Description : Position Summary
The candidate is in charge of providing a full range of secretarial and administrative support activities for the Regional Managing Director and Operations department, inclusive of highly confidential and sensitive matters.
Job Functions, Responsibilities
Preparing letters, reports, memos, other documents using word processing and enters these into a spreadsheet database using correct referencing
Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
Create, transcribe and distribute meeting agendas and minutes.
File and retrieve project documents, records and reports.
Control the timely submission of Travel Plans for Operations Department making sure it complies with the Travel policy and budget approved.
Assist in booking the tickets and hotel accommodations for Operations Department team.
Substitute the Office Assistant during his/her absence and leave.
Execute other tasks as required by the Supervisor.
Skills/Experience:
Bachelor Degree or Diploma in Secretarial Studies or Equivalent
2 years of experience working with senior management level
Proficient in using MS office applications.
Hold traits/ skills of data and info confidentiality & privacy.
Experience in working with different cultures.
Presentable and professional in appearance.
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