Administrative Assistant Job Vacancy in Modern Nest Scottsdale, AZ 85251 – Latest Jobs in Scottsdale, AZ 85251 – updated today

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Company Name : Modern Nest
Location : Scottsdale, AZ 85251
Position : Administrative Assistant

Job Description : We are looking for a responsible and organized Administrative Assistant to perform a variety of administrative and clerical tasks within our firm. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing the firm’s general administrative activities. Administrative Assistant responsibilities include making meeting arrangements internally and with clients, ordering and managing office supplies, managing job postings and scheduling interviews and planning in-office events. The ideal candidate should have excellent oral and written communication skills and be able to organize their workload and multitask seamlessly. A successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Key Responsibilities:
Office Management

Answer phone calls, general email correspondence
Purchase track and maintain office supplies and building maintenance needs
Order applicable technology
Meeting miscellaneous staff and office needs such as company event planning, meal ordering/pick up, employee and/or client gifting
Manage company master schedule

Asset Management

Asset research for principal
Secure, store and track asset titles, leases, registration, insurance and maintenance needs.

Lead Management/Client Relations

Qualify incoming leads through the discovery document
Engage with prospects and serve as the owner of the discovery process
Coordinate internal resources to deliver a proposal as applicable
Execute client contracts/set up new jobs in system
Client communication, coordination and customer service
Schedule appointments/zoom calls

HR

Execute subcontracts and process subcontractor paperwork
New employee job posting and onboarding coordination with the direct manager
Coordinate all new hire paperwork
Facilitate Day 1 success, implement new employee onboarding process

Assistant to Design Team

Document printing: Plans, permits, specs and/or presentation documents
Pick up and/or deliver material samples
Track and update spec sheets
Set up and maintain vendor accounts

Qualifications:

Experience: Minimum 2 years of experience
Education: Bachelor’s degree preferred
Highly Proficient with Microsoft Excel (Or Equivalent)
Experience in OR ability to learn Buildertrend, G Suite
Strong organizational, problem-solving, planning and communication skills
Prior experience in home building industry is beneficial

Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:

Employee discount
Paid time off

Schedule:

Monday to Friday

Education:

Bachelor’s (Preferred)

Experience:

Administrative: 2 years (Preferred)

Work Location: One location

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Post Tags : , Scottsdale, AZ 85251, jobs in Scottsdale, AZ 85251, Administrative Assistant jobs in Scottsdale, AZ 85251

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