HR and Office Coordinator Job Vacancy in Private Farm Grants Pass, OR 97526 – Latest Jobs in Grants Pass, OR 97526

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Company Name : Private Farm
Location : Grants Pass, OR 97526
Position : HR and Office Coordinator

Job Description : Position Summary:This position is responsible for coordinating a variety of day-to-day business operations and clerical tasks. The office coordinator will ensure that office operations run smoothly and support daily functions of various business activities.**Please note that to be considered for this position you MUST submit a resume and preferably a Cover Letter. Applications that do not have a resume will NOT be considered.Essential Functions:Maintains employee files, verification of payroll hours and all other payroll related informationConducts pre-screening and schedules interviews with appropriate department managementFacilitates onboarding process for new employees to include all pre-employment steps, hiring-related paperwork and notifications to relevant departmentsProvides general employee training and oversightResponds to routine questions on human resources policies and procedures.Responsible for coordinating the administrative operations, including assessing and making improvements to work flow by identifying priorities and implementing effective office processes, procedures and systems.Responsible for all renewable business licenses and permitsAdministers the planning/coordination of all company events/announcementsMaintains security protocols, equipment and software, including but not limited to: controlled access cards, alarm codes and panic buttonsResponsible for maintaining a working knowledge of industry laws, regulations and standards.Compliance OversightAssists the management team in managing the business of the agency, maintaining highest levels of confidentiality at all times. This includes the following tasks:Continuous support of all departments, by requestManage administrative details, organizational data and maintenance of multiple filing systems, including archives.Maintenance of the office supplies.Any special assignments as assigned.Coordinates and provides excellent customer service with a high degree of professionalism while interacting with public and internal customers, to resolve problems, answer questions, and provide general information over the phone and in person.Performs administrative tasks in support of daily operations of all departments. Identifies high priority work issues and coordinates a prompt response; may direct requests or questions to appropriate staff and/or prepare a response.Provides administrative support to the company and the Owners (typing, editing, formatting, printing), organizes and files/records (manually and electronically), performs copying and other general clerical duties as requested.Coordinates the entry of data into various database systems in a timely and accurate manner.Composes and/or modifies written materials; compiles information and prepares routine and special reports as assigned.Composes correspondence, reports, presentations, manuals, brochures and flyers.Coordinate meetings, conference planning and special events.Assist in vendor relationship management.Report any updates or pertinent issues that need addressing to upper management.Maintain an organized workspace.Run errands as requested by upper management.Other duties as assigned.Additional Functions:As assigned or requested by the Executive Team.Competencies:Knowledge and enforcement of the policies, procedures and goals of the companyKnowledge of OSHA requirements for agricultural workers and respective employee trainingExperience in any high compliance industryKnowledge of modern office procedures and practicesFamiliar with basic office equipment i.e., copier, fax machineAccurate typing speed of 45 wpmExcellent verbal communications skills as well as proofreading, editing, and formatting skills, including excellent grammar, punctuation, and spellingDemonstrated ability to work independently with minimal supervision; to prioritize and resolve problems; and to complete tasks while working under pressure with multiple interruptionsAbility to develop and maintain accurate filing systemsAbility to work with confidential informationPossess a professional, polished appearance, manner, and attitudeDetail-oriented with strong communication and organizational skillsAbility to communicate courteously and effectively with public and internal customers to provide good customer service both in person and over the telephoneBroad knowledge of organizational operationsGeneral IT knowledge and familiarity with Microsoft Office Suite managementWorking knowledge of PC’s, various software programsAttention to detailExcellent verbal and writing skillsSelf-motivatedAbility to prioritize and meet deadlines.Additional Requirements:Must be a minimum of 21 years of ageMust pass any and all required background checksMust be and remain compliant with any and all legal or company regulations for working in the industryMust possess or be able to obtain an OLCC Marijuana Worker Permit.Minimum Education and Experience:Must have High School Diploma or equivalent; some college preferredMinimum three (3) years’ experience in Office Management/AdministrativeEquivalent combinations of education and experience may be considered.Working Conditions:While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing and repetitive motions.PHYSICAL DEMANDS: Must be able to lift, carry and balance up to 40 pounds (100 pounds with assistance), manage stairs (not in all locations), perform all commercially typical cleaning requirementsOther Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Job Type: Full-timeJob Type: Full-timePay: $40,000.00 – $50,000.00 per yearBenefits:Employee discountPaid time offParental leaveSchedule:8 hour shiftMonday to FridayAbility to commute/relocate:Grants Pass, OR 97526: Reliably commute or planning to relocate before starting work (Preferred)Experience:Microsoft Office Suite: 1 year (Preferred)Administrative experience: 3 years (Preferred)Work Location: One location

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