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Company Name : SAGE Publications India Pvt. Ltd. Cookies Privacy Policy
Location : Delhi, Delhi
Position : Peer Review Associate

Job Description : ,

Global Publishing Services, SAGE India Office

Position Title:

Peer Review Associate

Date:

October 2021

Department:

Peer Review, Global Publishing Services

Location:

Global Publishing Services, SAGE Office

Reports To:

Peer Review Supervisor SAGE Office, India

Position(s) supervised by this position (if any):

None

REPORTING

You will report directly to the one of the Peer Review Supervisors, who in turn reports to

the Peer Review Manager, Global Publishing Services (currently, Prashant Nailwal).

You will be a part of the Global Publishing Services team that is headed by Director,

Global Publishing Services (currently Shalini Singh).

SCOPE OF WORK

1. The Peer Review Associate will regularly correspond with the PRS Dehradun to
report to him/her in a prescribed reporting format on a daily or weekly basis via

email, one-on-one for assistance with training, troubleshooting, and ensuring that the

peer review websites are functioning effectively for each individual journal.
2. Based at the Dehradun/Delhi branch of the SAGE India office, the Peer Review

Associate will oversee the peer review process of select journals from manuscript

submission through export to SAGE Production using SAGE Track, SAGE’s online

peer review system.
3. Select and invite suitable peer-reviewers for individual manuscripts until at least the

manuscript receives sufficient good enough reviews (usually 2) to recommend/make

a decision. Reviewer suitability is to be assessed by considering all potential

conflict(s) of interest(s).
4. You will be expected to maintain high quality communication and excellent

relationships with journal editors, associate editors (if applicable), authors,

reviewers, and other SAGE staff.

EDUCATION, SKILLS, EXPERIENCE AND QUALIFICATION GUIDELINES

1. A degree in life sciences is a must

2. Experience in working with a journal/publisher or service provider

3. Candidate pursuing master’s or PhD or fresh out of college must have published/contributed
to articles

4. Excellent English verbal and written business communication skills.
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Global Publishing Services, SAGE India Office

5. Organization skills and attention to detail.

6. Computer skills, including working knowledge of Microsoft Word, Excel, Outlook, and
Power Point

7. Ability to follow directions, learn, and understand departmental procedures.

8. Expected to have ability to use online tools to be able to search for potential reviewers for
assigned manuscripts.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Scope of work includes, but is not limited to, the following:

9. Manage and maintain the administrative process of selected SAGE journals through
SAGE Track sites.

10. Work together with various contacts in the SAGE US and SAGE UK Offices (i.e.,
editorial, marketing, production, etc.) to utilize the SAGE Track sites and facilitate

the growth and progress of each journal that is assigned to you.
11. Maintain positive work relationships and top-quality communication with journal

editors, associate editors, authors, reviewers, and SAGE staff throughout the world.
12. Maintain editorial knowledge and proficiency.

Job Functions and Responsibility:
Peer Review Responsibilities
1. Check submitted manuscripts in through SAGE Track by ensuring that they conform

to the submission criteria and are ready for the peer review process.
2. Identify potential reviewers, invite, and assign reviewers for each individual

manuscript submission and assist the reviewers who need to complete their reviews

through SAGE Track.
3. Follow up with editors, associate editors (if applicable), reviewers and authors who

have not completed their tasks by the deadline defined in SAGE Track.
4. Ensure that authors of accepted manuscripts complete and submit the electronic

contributor form through SAGE Track.
5. Check accepted manuscripts to ensure that all the necessary components are

present and ready for the SAGE Production team prior to export. This includes, but

is not limited to, checking manuscripts to ensure that author contact information is up

to date, all files are in an editable electronic format, permissions for copyrighted

material are collected, and references conform to the appropriate style (APA,

Chicago, ASA, AMA, CSE, etc.).
6. Export accepted manuscripts from SAGE Track to the Production team no later than

the article deadlines, as defined in the process.
7. Respond to queries from journal editors, associate editors (if applicable), authors,

reviewers, and SAGE staff.
8. Maintain the SAGE Track email templates and periodically update the email

templates to suit the needs of the individual journal.
9. On those of your journals with ‘Editorial Assistant’ support, you will be responsible

for the overall peer review health of the journal including troubleshooting on the

sites, managing editor relationships (both Journal Editors and Associate Editors

where applicable), follow-ups with various constituents, providing guidance to the
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Global Publishing Services, SAGE India Office

Editorial Assistant, and be a first point of escalation for the ‘Editorial Assistant’

queries.
10. Filling up and maintaining the Daily Tracker for all tasks that you are working on.

11. E-mail the PRA user performance report each week to the Peer review Supervisor
and the Peer Review manager.

12. You will need to share a performance report on reviewer selection tasks separately
on a weekly/fortnightly basis.

13. Periodically run reports out of SAGE Track.

14. Ensuring that the overdue task report that the PRS circulates is populated with the
comments for your journals each week before the meeting.

15. Troubleshoot to ensure that each SAGE Track site is functioning properly.

16. Keep SAGE Track sites up-to-date and in line with global initiatives and standards.

17. Work with US and UK staff to implement selected sites that are not already live.
Productivity Standards:

1. Handle submissions based on the numbers mentioned in the yearly WAP
following the successful completion of your training, which will be transitioned to

you in a phased manner.
2. The journal will have pre-determined timelines for tasks, which you will be

expected to meet or exceed. You will be provided with the specific task timelines

defined for different tasks.
3. The assigned journals will majorly include tasks generated from following

components of the peer review cycle:
a) Admin Checklist

b) Production Checklist

c) Contributor Forms

d) Reviewer Research and Invite
Other:

1. Respond to any email inquiries from journal editors, associate editors (if applicable),
authors, reviewers, and other SAGE staff within 24 hours of receipt (excluding

weekends and holidays only), and respond in a clear, articulate, and organized

manner.
2. Occasional correspondence with the support staff at ScholarOne may be necessary

to troubleshoot issues within SAGE Track.
3. Act as point of contact between the individual journal editors and SAGE to

communicate updates, information, and progress pertaining to the peer review

process.
4. Refer to and adhere to the Workflow Guide for assigned journals.
Act as a Liaison Between SAGE and Journal Editors:

1. Communicate in a professional and personable manner with editors, associate
editors (if applicable), authors, reviewers, and other SAGE staff on any issues

concerning their journal.
2. Resolve problems on issues involving the journal as required.

3. Closely monitor manuscript progress as manuscripts move through the steps of the
peer-review process.
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Global Publishing Services, SAGE India Office

4. Please forward your supervisor any communication that you receive from
editors/authors that is tense or volatile in nature, also, please feel free to send your

supervisor any positive words and praise you receive from editors and authors.

SUPPORTIVE TEAM MEMBER

This includes, but is not limited to, the following:

1. Contribute ideas and give feedback in a concise and productive way

2. Be available to provide support to peer review team members on select journals as
needed and defined by your supervisor

3. Participate in projects, committees, or task forces as assigned by departmental
supervisor

4. Willingly contribute work and efforts to achieve group success. Participate actively in
team decision making. Work well with other team members and do not contribute to

unproductive group conflict
5. Communicate effectively with all; helpful and cooperative; should be courteous and

disciplined (work).
6. Attendance should be regular, observe office timings and report absence in a timely

manner to the PRS.
7. Other activities, as needed, to achieve company and department goals.

COMPANY ACKNOWLEDGMENT

To perform this job successfully, an individual must be able to perform each essential
job function satisfactorily. The requirements listed within this position description are

representative of the education, skills, experience, and qualifications required.

Incumbents in this position must maintain absolute confidentiality with company

information always.

Management reserves the right to change, rescind, add, or delete the essential

functions of this position at any time.

APPROVALS AND ACCEPTANCE

Accepted By:

Incumbent

Approved By:

Peer Review Supervisor

Approved By:

Manager- Peer Review
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Global Publishing Services, SAGE India Office

Approved By:

Senior Manager

Approved By:

Department Associate Vice President

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