Property Management Assistant Job Vacancy in Maricopa County, AZ Phoenix, AZ 85003 – Latest Jobs in Phoenix, AZ 85003 – updated today

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Company Name : Maricopa County, AZ
Location : Phoenix, AZ 85003
Position : Property Management Assistant

Job Description : Position Overview

About the Position

As the Property Management Assistant, you will provide support to Real Property Specialists, Senior Real Property Specialists, and the Deputy Director. You will assist with many types of real property transactions, including disposition and/or acquisition of real property, property rights, space leasing and/or licensing for County Departments and Districts.

About the Department of Real Estate

In support of one of the fastest-growing Counties in the nation, the Maricopa County Real Estate Department partners with various departments and agencies to acquire/dispose of real property, lease/license property, assist with infrastructure improvement projects, manage easements, and maintain a real property database for County-owned and leased facilities. We are a team of collaborative, results-driven professionals who are building a stronger Maricopa County. Make us your next career move.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications.

Education

Associates degree

Experience

Two years of experience providing administrative/clerical support to management and senior staff

Combined education and experience qualifications

An equivalent combination of education and job-related experience may be considered in substitution for the minimum qualifications.

Our Preferred Candidate has

Bachelor’s degree in Real Estate, Business Administration, or a closely related field
Two years of work experience in any of the following: acquisition of real estate; real property rights; title and escrow services; contract writing; government land operations; land planning; space leasing; property management; and database management Highly proficient with Microsoft Word and Excel

Essential Job Tasks

The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.

Communicates effectively both verbally and in writing
Works independently and in group settings
Processes (log, enter, route, deliver) documents of a routine nature such as purchase agreements, conveying documents, rights of entry, easements, deeds, and leases/licenses
Performs data entry to both the OnBase and RED General County filing system, responsible for organizing and maintaining the filing systems, creates physical and digital project files, and updates tracking logs
Attends and takes meeting notes for all meetings assigned, report writing, research methods
Audits files for closeout purposes
Reviews and processes invoices for work performed for assigned projects
Monitor’s status of Board meeting dates and Board agenda items, project timelines, deadlines, and other expirations, such as escrow closings, vendor assignments, and lease expirations
Manages the document execution and delivery process
Assists with drafting policies and procedures
Assesses workload and prioritizes tasks and assists Real Estate staff with various requests for research and/or actions
Participates in the ordering of title and appraisal reports along with monitoring the status of title and appraisal due dates and close of escrow dates
Maintains a positive professional working relationship with other employees, agencies, clients, customers, and the public
Participates in continued learning as requested

Working Conditions

Must be able to work in a typical, indoor office environment and occasionally outdoors in a project environment; must have the manual dexterity of hands and body to operate office equipment and motor vehicles; must be able to manage frequent interruptions, time pressures, high work volumes, multiple tasks, unscheduled tasks, team-oriented activities, potential interaction with government officials and the public; must maintain concentration, accuracy, ethical behavior and a professional demeanor. Must be able to file and lift/carry/push and/or pull 25 pounds.

Selection Procedure

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County will formalize themselves as a separate entity and employer from Maricopa County. To learn more about how that may affect you, please click
here
.

Maricopa County offers a Total Compensation Package that includes competitive salaries and a comprehensive, affordable benefits package. High value is placed on employee well-being and meeting the needs of our employees and their families. Our benefits package is comprised of traditional benefits like medical, prescription, dental, vision, and other health benefits. Employees are supported by various wellness programs including classes, coaching, and fitness center opportunities. Our generous benefit options are some of the best in Arizona and just one of the unique advantages of working for Maricopa County. Below is a representative listing of typical benefits received by most full-time employees. Holidays and Leave Maricopa County observes ten paid holidays per year. Most County employees accrue vacation (starting at three weeks per year for full-time employees) and sick leave (starting at one hour for every 30 hours worked for all employees). Employees also receive paid leave for other needs such as jury duty, civic duty, and bereavement. Medical, Prescription, Behavioral Health, Dental, Vision, and Flexible Spending Accounts We understand how important health care is to maintaining a good quality of life. We also know our employees want to have the freedom to choose benefit plans to best meet their needs. Eligible employees may choose from four medical plan options, an HMO, PPO, and two HDHP (High Deductible Health Plans) with a health savings account. When employees enroll in medical coverage, they are automatically enrolled in prescription and behavioral health coverage as well. There are three dental plans from which to choose, two PPO plans and a pre-paid dental plan that functions like an HMO. As is the case with medical, the plans range in cost, flexibility, and network of providers. The vision plan provides employees and their covered dependents access to routine vision services and materials, including an annual eye exam. For those who wish to set aside pre-tax dollars to pay for eligible healthcare and dependent care expenses, the flexible spending accounts are suitable for that need. Life and Disability Insurance Because life sometimes takes unexpected turns, the County offers life insurance coverage to help employees and their loved ones in the event of death. Basic life and basic accidental death & dismemberment insurance equivalent to one times an employee’s annual base salary is provided at no cost, with the option for employees to purchase additional coverage including spouse and child life insurance. Disability insurance is available to replace a portion of an employee’s salary should they experience a short-term illness or injury. Retirement Eligible employees are covered by one of several State-sponsored retirement pension plans, including the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). Additionally, there’s the option to contribute to a 457(b) Savings Plan that provides employees with a variety of investment opportunities. For those employees who retire from the County and from their retirement system, and have accrued 1,000 or more hours of sick leave, the County makes a $10,000 contribution to a Post-Employment Health Plan set up on their behalf to be used for payment of eligible out-of-pocket healthcare expenses. Group Legal Plan Maricopa County offers employees group discounts to purchase coverage for legal services such as adoptions, family matters, wills and trusts. Wellness Maricopa County’s Wellness Works program promotes health and wellness for employees and their families by focusing on physical activity, good nutrition, self-care and stress management. Maricopa County offers eligible employees a wellness incentive for completing required activities. By meeting a set of criteria, employees and their families can get reimbursed for participating in a Weight Watchers Program. On-site fitness facilities and fitness classes are provided to employees at various locations around the County. Employees and their families also have the opportunity to receive a discounted fitness club membership at LA Fitness. Employees have access to smoking cessation programs and health-related classes on various topics including nutrition, exercise and stress management. Employees located downtown benefit from an onsite pharmacy and clinic. Every fall, flu vaccines are offered to employees at various County locations. Employee Assistance Program (EAP) When employees and their families are faced with personal issues, confidential, short-term counseling and referral services are available to them at no cost. Employee Discounts Maricopa County subscribes to a service association which provides employees with volume discounts for sporting events, entertainment, and many other services. Commute Options Program (COP) Maricopa County provides free Valley Metro passes for the bus and light rail systems for commuting to/from work; a vanpool subsidy is also provided. Employees can decrease stress, decrease wear and tear on their vehicle and help the environment all at the same time. New Employee Orientation (NEO) NEO provides new employees with information about Maricopa County such as: history, organizational structure, Merit Rules, County policies and procedures, County pay system and benefits and employee programs. Rewarding Ideas/Employee Suggestions Employees are provided with incentives to generate ideas for improvements that result in cost reduction through increased efficiency and productivity, improved processes and procedures and elimination of duplication and waste. Our employees’ ideas could put money in their pocket!! Tuition Reimbursement To promote Maricopa County’s long term employee retention objectives, our employees are eligible to receive financial assistance to continue their education, help make them more productive, enhance their job performance, and equip them to pursue new opportunities within County government. To learn more about the County’s generous benefits, visit the Maricopa County Employee Benefits and Wellness website.

Agency

Maricopa County

Address

301 W Jefferson 8th Floor Phoenix, Arizona, 85003

Phone

602-506-3755

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