Administrative Assistant Job Vacancy in Johnson Service Group Inc Newport Beach, CA 92660 – Latest Jobs in Newport Beach, CA 92660 – updated today

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Full Details :
Company Name : Johnson Service Group Inc
Location : Newport Beach, CA 92660
Position : Administrative Assistant

Job Description : Title: Administrative Assistant – USPM(Contract)
Position Summary:
The job holder performs various duties such as preparing reports, planning and scheduling meetings and appointments, preparing minutes and action items, organizing and maintaining paper work, conducting research and circulating information. In close cooperation with the Airbus Facility Management team, the job holder provides administrative support to ensure efficient operation of the Airbus office in Newport Beach. The job holder also contributes to the management of functional objectives using the tool ‘Smartsheet’. This role will provide administrative support to the US Program Management team.
Primary Responsibilities:

Record, transcribe and distribute minutes of meetings.
Arrange and coordinate meetings and events.
Prepare reports, memos, letters, presentations and other documents, using word processing, spreadsheet, database, or presentation software.
Prepare edit correspondence, communications, presentations and other documents.
Manage and maintain calendars, appointments and travel arrangements.
Read and analyze incoming memos and reports to determine their significance and plan their distribution.
Conduct research across functional boundaries, assemble and analyze data to prepare reports and documents (ex; expense reporting, etc.).
Review operating practices and implement improvements where necessary.
Perform tasks related to the management of the Airbus Newport Beach office – ordering supplies, catering, assisting visitors, scheduling of meetings.
Maintain a repository of functional objectives in the tool Smartsheet, track actions and prepare dashboards.

Additional Responsibilities:

Prepare responses to correspondence containing routine inquiries.
File and retrieve documents and reference materials.
Monitor, respond to and distribute incoming communications.
Answer and manage incoming calls.
Receive and interact with incoming visitors.
Schedule travel, manage reimbursement process

Qualified Experience / Skills / Training:

Ten (10) years’ experience providing administrative support with 1-5 years’ experience providing administrative support at senior leadership level.
Strong computer skills and experience with MS Office Products. Experience with Smartsheet preferred.
Experience with travel tracking or action item tracking systems required. Experience with Concur preferred.
Effectively work with people with a broad variety of cultures, backgrounds, skills, education, and experience.
Ability to organize, plan and follow up on projects tasks and action items.
Ability to analyze and problem solve.
Ability to easily adapt to new tools and situations.
Strong working knowledge of Microsoft Office suite / Google suite.

Education / Special Qualifications:

Associates degree in business (or related) required, Bachelor in Business preferred.

Job Types: Full-time, Contract
Pay: $30.00 – $35.00 per hour
Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Schedule:

8 hour shift
Monday to Friday

COVID-19 considerations:AIRBUS requires that all new employees and temporary workers of Airbus be fully vaccinated against COVID-19. Airbus allows candidates who are not fully vaccinated at the time of hire a reasonable amount of time to obtain vaccinated status.
Ability to commute/relocate:

Newport Beach, CA 92660: Reliably commute or planning to relocate before starting work (Required)

Education:

Associate (Preferred)

Experience:

Administrative Support: 10 years (Preferred)
Travel planning: 2 years (Preferred)

Work Location: One location

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Post Tags : , Newport Beach, CA 92660, jobs in Newport Beach, CA 92660, Administrative Assistant jobs in Newport Beach, CA 92660

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