Executive Assistant Job Vacancy in HiHello, Inc. Palo Alto, CA 94303 – Latest Jobs in Palo Alto, CA 94303 – updated today
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Company Name : HiHello, Inc.
Location : Palo Alto, CA 94303
Position : Executive Assistant
Job Description : Hi, Hello!
Want to join a diverse and exciting team that will revolutionize the way the world thinks about business connections? You’re in the right place.
We aim to help people strengthen relationships and amplify the power of their network. We want to solve the problem of contact management, give people superhuman powers for nurturing their business relationships, and become the definitive source for professional identity. This all starts with a digital business card.
We have a product that individuals and companies love. Sound like the perfect fit? Think you can help us? We’d love to find out, so read on!
Who we’re looking for:
With the company’s recent growth, we’re looking to hire an Executive Assistant to assist our Founder & CEO in all capacities. This position requires a high level of discretion and competency coupled with a desire to get the job done. Our ideal match will have the ability to maintain a realistic balance among multiple priorities while also being:
Decisive and punctual
Technically savvy
Careful with how they spend time and money
Have an impeccable attention to detail
Superb analytical thinking
The key to this position is a willingness to take on a variety of different tasks – no matter how small, or how important. In effect, the Executive Assistant will act as a communication triage between our CEO and the rest of the company, acting as an essential counterpart to the CEO’s daily schedule.
Our EA will be kind and dependable, but never a pushover. You seek responsibility rather than avoid it, and rarely see job descriptions that fit you. You don’t see your work as just what you are told to do. You’re a thinker, a planner, and most importantly a doer. You think ahead. You predict what’s going to happen in advance, like knowing when to reach over and move the glass right before your kid knocks it over with their elbow.
We believe the best Executive Assistants are kind, helpful, and honest, and that’s the kind of person we want to represent our brand.
You should understand and thrive in a fast-paced environment, where changing requirements and priorities are a constant. You aren’t afraid of trying new things but know when to pull back on something when it doesn’t add value. You’re comfortable working with a remote team and using synchronous and asynchronous communications to collaborate effectively.
So, what makes you the perfect match for HiHello?
Must-haves:
5+ years of related experience working in an executive assistant role supporting C-Level executives including, but not limited to, accessing confidential information (email, Slack, etc.) and responding on behalf of executives.
The ability to work independently and assess what tasks need to be done and how to complete them without assistance.
Advanced proficiency in GSuite (Gmail, Google Calendar, Google Docs, etc.) and other productivity software (Slack, Hubspot, etc.).
Ability to communicate effectively and professionally in verbal and written format.
Flexible hours as dictated by the needs of the business for projects and meetings.
A sense of urgency with the ability to think outside of the box.
Demonstrated ability and temperament to work with sensitive information and maintain a high level of discretion.
Desire to pursue a long-term career as an Executive Assistant.
Located in Paolo Alto, CA or in a nearby community (i.e., Santa Clara, Mountain View, Sunnyvale, etc.).
Nice-to-haves:
Bachelor’s degree.
Experience working in a startup environment.
Active on social media with strong skills across a variety of platforms (i.e. Instagram, Facebook, Twitter, LinkedIn, etc.).
Experience working with a remote team in a variety of locations and time zones.
Bonus points:
This position is open for full time or part time applicants.
Brownie points if you have a flexible schedule.
We pride ourselves on our friendly and collaborative team environment. We’re passionate about our potential and want you to be too!
What’s in it for you:
Besides a ridiculously awesome team & product, of course!
Competitive compensation package (base salary + options / equity)
Health insurance
Unlimited paid time off
Flexible working hours and remote work available
Doggo friendly
Home office stipend
Professional development stipend
Eye-catching HiHello swag
Work with & learn from a kind, diverse, high-performing team
Opportunity to build things from scratch & make a significant impact
Annual company retreat
Our commitment to an inclusive culture:
At HiHello, we value everyone’s opinions and ideas. We believe that an inclusive environment harnesses the power of the innate diversity of our team. This allows us to drive innovative change by evaluating and adopting suggestions based on their value to our business and not the source of the idea. We know that embracing inclusion helps us, individually and collectively, to be better every day as a company and as people. We are committed to equal opportunity and welcome people of any gender identity, race, sexual orientation, age, physical or mental ability, ethnicity, or any underrepresented groups to apply.
What’s Next?
If you’d like to work with us, then apply via AngelList today, and someone from our team will be in touch in the next few business days! We’d invite you to connect over LinkedIn with our Recruiters, Kortnee & Pascal, in the meantime!
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