Executive Personal Assistant to Owners Job Vacancy in SierraTrax Newport Beach, CA 92660 – Latest Jobs in Newport Beach, CA 92660 – updated today

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Company Name : SierraTrax
Location : Newport Beach, CA 92660
Position : Executive Personal Assistant to Owners

Job Description : We are looking for an Executive Personal Assistant to perform a variety of administrative tasks and support our our company’s executives and ownership group. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, analyzing and preparing documents, and other day to day tasks that may be requested or required from the ownership group. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities

Act as the point of contact among owners, executives, employees, and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Skills

Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
PA diploma or certification is a plus

Job Type: Full-time
Pay: $25.00 – $31.00 per hour
Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Supplemental Pay:

Bonus pay

Ability to commute/relocate:

Newport Beach, CA 92660: Reliably commute or planning to relocate before starting work (Preferred)

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Powerpoint: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)

Work Location:

One location

Work Remotely:

No

Work Location: One location

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Post Tags : , Newport Beach, CA 92660, jobs in Newport Beach, CA 92660, Executive Personal Assistant to Owners jobs in Newport Beach, CA 92660

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