Print & Mail Administrative Assistant Job Vacancy in Judicial Council of California San Francisco, CA 94102 – Latest Jobs in San Francisco, CA 94102 – updated today

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Company Name : Judicial Council of California
Location : San Francisco, CA 94102
Position : Print & Mail Administrative Assistant

Job Description : The Judicial Council of California is accepting applications for the position of Administrative Assistant for the Conference and Print Production office in the Mail, Archive and Print Services unit.
This position is part of the internal service organization known as the Mail Archive & Print Services (MAPS) that is responsible for print, bindery, mail processing/delivery, and records management. While cross-trained in several areas, this position is primarily devoted to incoming and outgoing mail and package processing and delivery, as well as bindery and records management functions: and the maintenance and safe operation of related equipment. The job exists to serve the related needs of the Judicial Council at commercial quality levels, at significantly reduced costs, and with greater flexibility and control.
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, $130 monthly stipend towards public transit commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.
The successful candidate will be expected to work daily in the San Francisco office.

Responsibilities

Facilitate, coordinate, post and track mail and package delivery and shipping throughout the San Francisco JCC office location.
Pick up and deliver items throughout the building for Judicial Council staff including mail, packages, paper, boxes, records, shredding and other materials.
Sort and deliver incoming and outgoing internal and external mail and packages for the Judicial Council.
Reconcile and verify weekly invoices from courier services and prepare for accounting to process.
Create spreadsheets, label, package and ship materials using various shipping services overnight for the JCC.
Prepare various reports regarding mail, shipping and records activities.
Utilize various bindery equipment to finish print production projects including punch, drill, bind, saddle-stitch, cut, laminate, trim, collate, insert, fold and tapebind.
Performs print production duties such as convert files to print ready pdf., analyze files for print-ability and prepress success.
Import files and apply software affectations to create print ready running files.
Assist as print production operator as needed by utilizing various digital printers and various software to produce print projects.
Facilitate records management activities.
Digitizes documents by scanning hardcopies, review readability, and convert to pdf.
Occasionally deliver conference materials to offsite locations.
Occasionally deliver pool vehicles for routine maintenance and ad hoc service as needed.
Occasionally participates at offsite programs as needed, by driving cargo-laden vehicle and helping to facilitate materials movement/set-up.
Occasionally called upon to help provide local transportation by driving meeting participants to/from local hotel and/or airports.
Occasionally assist with fleet maintenance as needed by taking pool vehicles in for routine maintenance and service calls.
Attends and participates in monthly one on one meetings with supervisor, quarterly unit staff meetings, quarterly office All-Staff meetings, and other ad hoc meetings as required.
Attends training sessions and completes mandatory education training as required within each 2-year period.

Other Duties and Responsibilities

Facilitates materials movement and fulfillment on a weekly basis by delivering paper throughout the agency and picking up boxes to be stored or shredded or shipped.
Participates at offsite programs as needed, by driving cargo-laden vehicle and helping to facilitate materials movement/set-up.
Attends and participates in monthly 1:1 meeting with supervisor, quarterly unit staff meetings, quarterly office All-Staff meetings, and other ad hoc meetings as required.
Attends training sessions and completes mandatory education training as required within each 2-year period.
Help service the needs of the remote workforce by coordinating deliveries, reshipping packages, and mail (CIP mail and checks, IT hardware, etc.), locating and sending onsite files to remote workforce, and other odd requests.
Assist supervisor with job-related equipment research and recommendations during annual purchase activities.

Qualifications

High school diploma, GED, or equivalent and one (1) year of administrative/clerical experience. Some positions may require proficiency on certain office machines.
Additional directly related experience and/or education may be substituted on a year-for-year basis.
LICENSING AND CERTIFICATIONS Valid CA Driver’s License
Desirable Qualifications

This position has specific working conditions:

Work in an area where incumbent may be on their feet most of the time.
Wear specified safety equipment; no open-toed shoes; no dangling jewelry.
Must be able to regularly lift/move fifty pounds or more.
Frequent lifting, bending, turning, twisting, and carrying.
Must be able to work in an area where there is lots of dust.

Two years of full-time work experience working in a mail house facility, a mailroom, print shop, or warehouse receiving operation or fulfillment center.
Knowledge of safe mail handling and shipping procedures.
Familiarity with Domestic Mail Manual (DMM), RIBBS, use of intelligent barcode, cass sorting and tabbing procedures of the USPS.
Familiarity with FedEx, UPS, Golden State and other courier services.
Knowledge of standards metrics used in the mailing/ receiving/ fulfillment industry.
Familiarity with packaging process/ procedures.
Knowledge of the safe operation of bindery equipment including paper cutters, pallet jacks, stepladders, and other warehouse type equipment.
Proficiency in the use of specified computer applications such as Adobe Acrobat, Freeflow, Fiery, Prisma, Capture Pro, Send Suite, Zasio, Microsoft Word, Excel, and HTML.
Must be able to communicate effectively with departmental staff on a regular basis as part
of a team.
Ability to understand and follow oral and written instructions.
Ability to multitask, performing more than one duty at the same time, on a regular basis.
Ability to rapidly change direction to deal with shifting priorities and due times.
Ability to maintain calm and grace under pressure while communicating in a positive manner.
Ability to maintain accurate records of work performed.
Ability to perform detailed work accurately.

Other Information

As a condition of employment, employees must provide proof of full vaccination against COVID-19 or undergo weekly COVID-19 testing. Proof of vaccination, if submitted, must be received before the start date. If you have questions about these requirements, you may confidentially submit them to Human Resources at idm@jud.ca.gov.
Additionally, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Thursday, April 28, 2022. This position requires the submission of our official application, a resume and a response to the supplemental questions.
To complete the online application, please click the Apply for Job button. The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

Describe your experience working in a mail room and/ or processing fulfillment. Name the equipment you are proficient with.
Describe your experience with print and bindery equipment. Name the equipment you are proficient with

Describe how you prioritize and schedule your workload.

What computer programs are you familiar with? What is your proficiency level?
How do you take initiative in a shop when there are a variety of activities you could help with?

Do you have any other employment by the State of California that is not already provided on your application? If yes, please list the specific department or agencies for which you worked. If you have no prior state service, please state “none”.

Pay and Benefits

$4,681 – $6,086 per month (Starting Salary: $4,681 per month)
Some highlights of our benefits package include:

Health/Dental/Vision benefits program
13 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
$130 transit pass subsidy per month
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

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