Records and Supply Technician (SEIU) Job Vacancy in Bay Area Rapid Transit Oakland, CA 94604 – Latest Jobs in Oakland, CA 94604 – updated today

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Company Name : Bay Area Rapid Transit
Location : Oakland, CA 94604
Position : Records and Supply Technician (SEIU)

Job Description : Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov.

Department

Procurement

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$30.8985/hour – $40.3902/hour (SEIU Hourly)

Note: All External candidates will start at Step 76/ $30.8985

Posted Date

March 21, 2021

Closing Date

April 10, 2022

Reports To

J. Gacusan (Procurement Support Manager)

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The Administrative Technician under general supervision, performs comprehensive administrative and/or technical functions and provides responsible office assistance in support of administrative and business functions; performs related work as assigned predominately in a warehouse environment. While the primary work is administrative/clerical in nature, positions in this class require substantial administrative expertise and apply extensive knowledge of District policies and procedures or para-professional knowledge of the principles and practices of a technical or professional field. Additionally, incumbents assist and support the professional staff with assignments and projects on a regular basis and resolve problems which have a significant impact on the overall goals and activities of the department.

Duties and Key functions:
Records

Log and process all work order request for records
Operate, lift, and other material handling equipment to move pallets and boxes of records
Scan, retrieve, shelve all records in dedicated location
Coordinate pick-up and delivery with Mailroom or Logistics department
Data entry all records movement in the system
Communicate status with requestors
Filing
Shred records that are beyond retention years
Research
Maintain (re-boxed, re-label damaged boxes)
Order supplies
Permanent out of records process
Attend regular update meetings with IT/Systems regarding Records and Archive app

Forms

Log all work order request for district forms
Fulfill orders as requested
Maintain and manage inventory level of forms.
Re-order forms from printers (vendors)
Obtain quotes or bids for printing contracts
Process requisitions
Receive and stock forms to its appropriate inventory location
Process timely payment
Review forms for obsolescence
Management of design and revision
Maintain Procurement Order Forms as listed in Sharepoint
Work with district graphic artist on design of district forms
Work with district duplicating dept on specific printing jobs
Coordinate delivery of forms with Mailroom

Common Expense

Log all work order request for network toner, paper, business cards and Fastrak
Order supplies for desk top delivery using online ordering system or district punch-out
Responsible for requisition and invoice payments (common expense and procurement support)
Process monthly GoCard
Receiving all/any incoming items or supplies for Records and Archive
Correspondence (email, phone, TEAMS/Zoom/Webex)
Office supplies inventory for Procurement Dept
Work with Procurement Sr Administrative Analyst
Primary back up for Senior Admin. Analyst.

Essential Job Functions

Processes all work order requests for records and archives, forms/printed materials and office supplies.

Responds to inquiries related to requests and provides requestors with status updates.

Scans, shelves and stores all records in large storage environments; retrieves and issues stored boxes when requested.

Updates records database system to reflect status, disposition and location of archived materials.

Identifies and disposes of records that are beyond specified retention years.

Ensures storage boxes are in good condition and repairs boxes or re-boxes contents as necessary; orders supplies needed for the operation of the unit.

Organizes and coordinates the pick-up and delivery of district records, forms/printed materials and office supplies with Mailroom or Logistics department; may deliver requested materials to alter locations if expedited delivery is required.

Maintains and manages appropriate inventory level of district forms and printed materials; orders, receives and stocks new supplies.

Works with graphic artist on design and revision of district forms and printed materials; works with district duplicating department or vendors on re-orders of such materials.

Performs independent administrative work to support the business operations of the Procurement Department; processes appropriate paperwork related to services.

Maintains various files; prepares correspondence, reports and documentation.

May direct the work of clerical support staff or support Mailroom on a project or day-to-day basis.

Knowledge of:

Practices and procedures of records management, including filing and retention requirements
Inventory control and record keeping principles and practices
Basic office procedures, including arithmetic, correct English usage, spelling, grammar and record keeping
State and local traffic laws, parking regulations and safe driving practices
Safety precautions related to the work, including methods of lifting and moving heavy objects with heavy equipment
Office management practices and procedures including the operation of standard office equipment and computer applications
Basic business data processing principles and the use of computer and on-line transactions

Skill in:

Organizing, coordinating and prioritizing work activities
Using initiative and sound independent judgement within established guidelines
Understanding and carrying out written and oral instructions
Maintaining basic work records and making accurate arithmetic calculations
Establishing and maintaining effective working relationships with those contacted in the course of the work
Driving a motor vehicle safely
Operating a variety of material handling and moving equipment safely
Customer service
Communicating tactfully and effectively with District employees

Minimum Qualifications

Education:
Possession of a high school diploma, GED or recognized equivalent.

Experience:
The equivalent of four (4) years of warehousing or related experience that required the use of materials handling equipment and the application of general clerical skills.

Other Requirements:
Must possess a valid California driver’s license and have a satisfactory driving record.
Must be physically capable of standing and walking, lifting up to 50 pounds and maneuvering heavier items with proper material handling equipment.
Must be able to operate a lift and other material handling equipment needed to move pallets and boxes.

WORKING CONDITIONS
Environment Conditions:
Office environment; exposure to computer screens; shop/warehouse environment.

Physical Conditions:
Requires maintaining physical condition necessary for walking, standing, sitting, stooping, reaching, lifting up to 50 pounds, and moving components weighing up to 1000 pounds with materials handling equipment.

Selection Process

This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the “Bid Form Process”, failure to comply will invalidate an employee’s application. The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form.

Application Process

All SEIU Local 1021 members MUST submit their bid forms in the bid box. Failure to comply may invalidate the employee’s bid. Current Non-SEIU employees are strongly encouraged to apply on line, either at www.bart.gov/jobs, or on WebBART. Current Non-SEIU employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. On line or paper applications are considered to provide supplemental information and should not be considered a substitution for the bid form itself. Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov. Qualified veterans may be eligible to obtain additional veteran’s credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran’s Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran’s Preference Policy and Application link at www.bart.gov/jobs.

Other Information

Please note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the ‘My Career Tools’ link at the top of the ‘Careers Home Page’ after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov, between the hours of 8:15am – 5:00pm, Monday- Friday.

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