Office Specialist Job Vacancy in Oregon State Department of Police Salem, OR – Latest Jobs in Salem, OR

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Company Name : Oregon State Department of Police
Location : Salem, OR
Position : Office Specialist

Job Description : Initial Posting Date:
03/15/2022
Application Deadline:
03/21/2022
Agency:
Oregon State Department of Police
Salary Range:
$2,774 – $4,047
Position Type:
Employee
Position Title:
Office Specialist 2
Job Description:
Posting Title: Office Specialist 2
Salary $2,774.00-$4,047.00
Posting Dates: 3/15/2022-3/21/2022
Oregon State Police
Salem, OR
Do you have excellent organization, attention to detail, and time management skills? Do you thrive in a fast-paced environment that is respectful and accepting of diversity—where talents, abilities, and experiences are valued? If so, please consider joining our team and apply today!
The Oregon State Police in Salem is hiring for one (1) Full-Time, Permanent Office Specialist 2 position
If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-88980 .
What will you do?
Central Records Section (CRS) serves operations and programs throughout the department by providing centralized records and data management from internal use, for use by department partners and customers, and for access by the general public in appropriate circumstances. This position uses the Niche RMS system to analyze law enforcement data gathered by Oregon State Police officers to perform crime reporting mandated by both state and federal law. The incumbent in this position uses independent judgement to review each incident on a case-by-case basis to determine how the crime data elements should be reported in accordance with the Oregon National Incident Based Reporting System (ONIBRS) and Department statistical codes. This position performs data quality management in the Niche RMS by reviewing data for accuracy, formatting and other errors, and uses independent judgement to determine appropriate corrective action.
To learn more about the program,
Minimum Qualifications (these must be addressed in your resume for full consideration) :
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
An Associate’s degree; OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
Note: If you are selected to move forward in the process, you must provide official transcripts from all institutions of higher education that were used in meeting the above-mentioned minimum qualifications for the Office Specialist 2.
Our top priorities during this public health crisis are employee health and the ability to meet our essential responsibilities. We are taking safety precautions while continuing our business operations in order to keep employees safe and prevent the spread of COVID-19. The employee’s work is conducted on site during the training period. The successful candidate may be eligible to telework after this initial training period.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
Preferred Skills (these must be addressed in your cover letter for full consideration) :
High attention to detail
Demonstrated experience using computers, Microsoft Office software and law enforcement data systems
Demonstrated experience using independent judgement to make decisions
Demonstrated experience performing data entry and quality control
How to Apply:
Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application.
You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.
In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position.
Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.
Please submit these documents in either MS Word or PDF format.
Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application.
Please only attach documents that are requested in this posting. Any additional documents that are submitted at this stage, will not be reviewed.
After applying be sure that you answer the questionnaires related to citizenship and Veteran’s Preference points. In order to receive Veteran’s Preference points, this is a required questionnaire.
Additional Information & Benefits:
The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.
Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Please monitor your Workday account, as communications will be sent to your Workday account. You may be asked to submit additional information after the initial application. If you would like to retain a copy of the job announcement, please print this page for your records. Once your application has been processed, you will no longer be able to review the announcement. Additionally, Workday will timeout after 20 minutes of inactivity.
Eligible Veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources , or call Oregon Department of Veterans’ Affairs at: 1-800-692-9666. NOTE: If requesting Veterans’ preference, please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
OSP does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.
This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 and Local 3765 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Helpful Links & Resources:
Learn more about OSP here. View our recruitment video here.
View our competitive benefits package .
Background screening information can be found here.
OSP does not offer Visa Sponsorship. To view information regarding work authorization and acceptable documents for verification,
Oregon Job Opportunities Webpage | How to Set Job Alerts
Workday Applicant FAQ | What You Need to Know to Get the Job
Pay Equity Information & Resources
The Oregon State Police is an Equal Opportunity, Affirmative Action employer committed to Workforce Diversity and Inclusion. At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources. Our values are Honor, Loyalty, Dedication, Compassion and Integrity.

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