Director’s Executive Assistant Job Vacancy in Department of Environmental Quality Portland, OR – Latest Jobs in Portland, OR

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Company Name : Department of Environmental Quality
Location : Portland, OR
Position : Director’s Executive Assistant

Job Description : Initial Posting Date:
03/08/2022
Application Deadline:
03/22/2022
Agency:
Department of Environmental Quality
Salary Range:
$3,515 – $5,170
Position Type:
Employee
Position Title:
Director’s Executive Assistant (Executive Support Specialist 2)
Job Description:
The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ) . At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k
The Oregon Department of Environmental Quality has a full-time opportunity for a Director’s Executive Assistant (Executive Support Specialist 2) in Portland, Oregon.
Please consider joining an innovative team, working to advance our agency’s work to protect public health and improve Oregon’s environment. The agency has 3 regional divisions (Northwest, Eastern, and Western), a Central Services Division (housed at Headquarters), a Vehicle Inspection Program, a Laboratory and Environmental Assessment Division, and divisions for Water, Air, and Land. This position is located within the Director’s Office.
What you will do!
You will provide administrative support to the Director’s Office and the Environmental Quality Commission by performing a variety of scheduling, planning, administrative and organizational, communications, and records management functions. You will also serve as backup support to the Deputy Director and provide limited support to the agency’s Diversity, Equity and Inclusion Coordinator and the agency’s Internal Auditor.
What’s in it for you!
The opportunity to work in a fast-paced and creative setting as part of a team leading efforts to protect Oregon’s environment. We offer a very competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, employees receive significant retirement benefits through the Public Employees Retirement System (PERS) , and you have the opportunity to potentially receive student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) . If you are passionate about Oregon’s environment, apply today!
This is a full-time, unclassified executive service position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: At least one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Candidates who are most competitive will also reflect the following:
Experience providing administrative support and performing or coordinating office work for top level management positions of a complex organization, including coordinating scheduling of multiple partner entities, maintaining work plans for multiple and interrelated groups both within and outside of the organization, reviewing communications for clarity and tone, and working with citizen members of a decision-making body around meeting preparation and management.
Lead work experience; experience coordinating office procedures, including assigning and reassigning tasks, giving directions to workers, reviewing work of employees, and orienting new employees.
Excellent verbal and written communication skills; experience composing, formatting, and editing with appropriate grammar and punctuation; strong proofreading skills with an ability to pay attention to detail.
Proficiency using Microsoft Office products (Word, Excel, Outlook, Teams, and PowerPoint) and virtual meeting tools (Zoom and Teams).
Experience communicating with a variety of people, including legislators, agency/company partners, Governor, commission and/or board members, congressional members, the media, and the public.
Ability to work on tight deadlines in intense environments; strong organizational and time management skills, with an ability to switch priorities or projects seamlessly.
Demonstrated ability to respectfully navigate conflict and competing priorities from different parts of the agency.
Experience planning and coordinating meetings and events, including preparing agendas and taking meeting minutes.
Experience with records management, database management, and project management; experience with data research, collection, and analysis.
Ability to use individual initiative and judgment when interpreting guidelines and policies; experience resolving problems and making judgments and decisions that may be precedent setting with long range effects.
Working Conditions:
Work is performed primarily in an office. This position requires occasional travel on official State business for meetings, conferences, trainings, and public hearings, some of which may be held in the evenings and involve overnight stays.
How to Apply: (complete the application in full)
External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid , and v iew this video for additional information.
Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this job aid for assistance.
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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “ What are we looking for? ” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
COVID-19 Vaccination Information:
The State of Oregon currently requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position currently must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full vaccination or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources , or call the Oregon Department of Veterans’ Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. Your compensation will be based on an analysis done at the time of a job offer. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.
Work Authorization:
DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.ouye@deq.oregon.gov or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.

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