Office Support Specialist Job Vacancy in Neuralynx Bozeman, MT 59715 – Latest Jobs in Bozeman, MT 59715

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Company Name : Neuralynx
Location : Bozeman, MT 59715
Position : Office Support Specialist

Job Description : Fulltime at HQ – Bozeman, Montana
We are looking for an Office Support Specialist to join a dynamic engineering team to help us deliver quality products to our customers. Our cutting-edge products are used in medical and research facilities to expand human knowledge in neuroscience and neurology.
Responsibilities:
Facilitate Office Maintenance and Receptionist Tasks
Set a professional first impression for all incoming callers, visitors, and customers.
Become proficient operating computer-based multi-line phone system and be able to answer and accurately direct incoming calls while providing exceptional customer service.
Transfer calls to appropriate individuals and their voice mails. Take messages as necessary and follow through with delivery of them.
Greet visitors and have them sign-in upon arrival and out upon departure as well as providing them with a security badge or an escort into the building if necessary. In addition, will maintain the visitor log sheets.
Updating Company office calendar with events and holidays
General Filing
Maintain credibility and integrity with respect to confidential matters by following a Human Resources-like confidentiality mindset.
Processing and distributing mail
Serve as back-up for preparing and distributing greeting cards to department managers (birthday, farewell, get well soon, etc.) for their EEs, in advance of the actual date.
Greeting visitors and sign them in upon approval
Running Company-related errands
Manage all hospitality responsibilities for internal customers, including but not limited to food and beverage set up/ordering, pick up of items and clean up
Contacting building service vendors (ie., phone system, printers, utilities, cleaning services) as needed for maintenance or problems
2) Customer Relations (back-up)
Maintain customer and potential customer database
Enter and confirm incoming Purchase Requests
Assist Sales by providing and preparing various required documents upon customer request (i.e. vender registration forms or paid invoices)
Process shipping documentation from inventory to the accounting software
Prepare various reports as needed
Qualifications
Professional business appearance and presentation
Excellent phone etiquette
Excellent organizational and prioritization skills
Excellent verbal and written communication skills, with exceptional interpersonal communication skills
Knowledge of MS Word and Excel, with strong keyboard skills
Ability to work independently on assigned tasks as well as to accept direction on given assignments
Strong desire to provide exceptional customer service to internal and external customers
Experience with QuickBooks preferred
Experience in budgeting and planning
Background in purchasing, inventory, planning, and MRP systems
Driver’s License
Required Skills
Ability to operate computer spreadsheet software programs
Ability to operate in a changing environment
Strong planning, organizational, and analytical skills
Strong professional and interpersonal skills
Excellent verbal/written communication skills
Problem solving and reconciliation skills
Desired Skills:
Previous experience with general ledger accounting
Prior receptionist experience
Outgoing, helpful personality
About the Culture
Here at Neuralynx, we value the engineering culture and work hard to maintain a productive and happy work environment. We encourage our engineers to learn, grow, and apply their passions to their daily job. The attributes that we look for include:
Being a team player. We look for engineers for whom no job is too small. We work together as a team to provide the best possible experience for our customers.
Interested in learning. We want engineers who are curious to understand the how and the why of what they do, who are aware and thinking about how their code interacts with the operating system, and generally interested in the problem space. Our engineers need to be good mentors to their fellow teammates and open to be mentored.
Passion for testing. In our development process, every engineer is responsible for the quality of the product. This requires that everyone is focused on producing code that is easily testable, modular, and correct. As engineers, we are responsible for unit, functional, and system-level testing.
Focus on quality. Neuralynx products are the best in the field, and our customers demand the best. Our engineers are constantly focused on quality, whether it is consumer software, internal utilities, or engineering infrastructure. We desire to work with teammates who won’t hesitate to speak up when they see inefficiencies that can be improved or technology adoptions that can aid in our efforts.
About the Company
Neuralynx is an industry pioneer and leader in neuroscience electrophysiology research tools: specialized, customizable hardware and software data acquisition systems used to measure neural signals down to the individual nerve cell activity!
Neuralynx supports over 1,000 Data Acquisition Systems worldwide – at universities, research institutions, and hospitals, including MIT, UCLA, Mayo Clinic, Yale Medical Center, University of Bonn, Max Plank Research Institute, and RIKEN Research Institute.
About the Location
Neuralynx is located in beautiful Bozeman, MT. Bozeman offers excellent outdoor activities and sports such as skiing, hiking, fishing, hunting, mountain biking and running. Housing is affordable with a moderate cost of living, and the people are friendly and honest.
To Apply…
send a brief cover letter with your résumé/CV to
Neuralynx Human Resources:
hr@neuralynx.com

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