Tech Ops Administrative Coordinator Job Vacancy in Southwest Airlines Co. Phoenix, AZ 85034 – Latest Jobs in Phoenix, AZ 85034

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Company Name : Southwest Airlines Co.
Location : Phoenix, AZ 85034
Position : Tech Ops Administrative Coordinator

Job Description : Overview:

I will demonstrate my Warrior Spirit by striving to be my best and never giving up. I will show my Servant’s Heart by delivering Legendary Customer Service and treating others with respect. I will express my Fun-LUVing Attitude by not taking myself too seriously and embracing my Southwest Family.
Responsibilities:

JOB SUMMARY

Provides administrative support to Technical Operations Leadership and their Teams throughout the Department.

RESPONSIBILITIES

Provides friendly services to and maintains positive relationships with all Internal and External Customers
Manages the overall operation of the office and provides support to Tech Ops Leadership by setting appointments, arranging meetings. Purchasing all supplies and equipment and drafting correspondence
Maintains calendars, makes travel arrangements and handles travel reimbursements
Issues and audits accountable documents and reconciles Purchase Card transactions
Manages departmental budget-related activities, reconciling and/or ensuring budgetary compliance
Plans and organizes events and prioritizes workflow to ensure efficient operation of the office
Updates databases, organize files and records, draft and proof correspondence, reports, presentations and other documents
Compiles data and prepare reports
Responsible for preparing and submitting Employee changes such as promotions, terminations and job descriptions for respective areas
Coordinates and leads volunteers to execute all Team meetings and functions
Works on various Department projects as assigned by Departmental Leadership
Operate PC equipment, utilizing word processing and spread sheet software
Operate copy machine, fax machine and other standard office equipment
Open sort and respond to mail
Additional duties for Base Station Tech Ops Administrators
Provides support for all aspects of local SIDA Badging, including but not limited to Initial badging, renewal, and International seals
Provides support for all aspects of local Airport Movement Training – including but not limited to Initial and renewal classes
Provides support for all SWA badging – receive and distribute, resolves clocking issues and entry point issues, reconciling SWA monthly badge report
Provides support for all aspects of AMT Training – tracks upcoming training, notifies AMT’s and arranges for flights in One Res
Provides support for required Employee Uniforms through contracted provider
Lists employees on Must-ride flights in Altea Reservation System
Along with the Station Culture Committee, Plan, Organize and Execute all Station Cultural activities
Must be able to meet any physical ability requirements listed on this description
May perform other job duties as directed by Employee’s Leaders
Qualifications:

KNOWLEDGE, SKILLS AND ABILITIES

Ability to use a computer keyboard with sufficient speed and accuracy to meet the demands of the job
Must be able to communicate effectively, both oral and written
Must be proficient in all Microsoft Office programs and other department specific software packages
Must be able to operate multiline telephone with courtesy and sufficient speed
Must be able to read documents, follow instructions, learn and understand office procedures
Must be able to perform mathematical computations
Must possess excellent organizational skills
Excellent attention to detail and ability to function well with minimal supervision and/or assistance
Must be able to perform concurrent tasks and be able to execute assignment with multiple interruptions and shifts in priorities
Must demonstrate an extremely high regard for confidential and sensitive information
Must function as a team player

EDUCATION

Required: High School Diploma or GED
Preferred: Some college coursework

EXPERIENCE

Required: 2 Years – Business office or administrative experience
Preferred: Airline industry experience

LICENSING/CERTIFICATION

N/A

PHYSICAL ABILITIES

Ability to perform work duties from [limited space work station/desk/office area] for extended periods of time
Ability to communicate and interact with others in the English language to meet the demands of the job
Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job

OTHER QUALIFICATIONS

Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines
Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986
Must be at least 18 years of age
Must be able to comply with Company attendance standards as described in established guidelines

Must be fully vaccinated against COVID-19 by start date to comply with Executive Order 14042, which requires employees of federal contractors to be fully vaccinated against COVID-19

Southwest is an Equal Opportunity Employer.

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